Large national organisations

For large national organisations who are Workforce Development Fund (WDF) grant holders.

There are a few simple steps you'll need to follow and below you'll find some useful tips to help you complete each step.

Registering subsidiaries

New grant holders need to complete the organisation declaration form before you can access the WDF. Grant holders who have accessed WDF directly from Skills for Care in previous years don’t need to complete a new declaration form unless they are linking new workplaces to their grant. By continuing to access the fund, employers are bound by the current terms. 

Complete your ASC-WDS data

You’ll need your Adult Social Care Workforce Data Set (ASC-WDS) account number to complete your declaration form. If you haven’t got an ASC-WDS account you’ll need to set one up. Find out how to create an account.

To claim WDF for your organisation you must complete or update both the workplace record and 90% of your staff records in your ASC-WDS account(s) on or after 1 April 2023 and by 31 March 2024. 

Review the Adult Social Care Workforce Data Set requirements for the Workforce Development Fund 2023-24 to see the full information which you need to complete.

Set up or log-in to a ASC-WDS account

Making a claim

Once you’re ready to claim, you’ll need to complete your claim form and a grant holder claims submission form for every claim made and submit your completed forms to us by 28 March 2023.

All qualifications, learning programmes and digital learning modules claimed for must feature on the list of funded qualifications and learning.

The evidence requirement to claim funding is a copy of the learner’s certificate and is issued following completion of the learning. Learner certificates must contain the following information:

Qualification certificates and apprenticeship diploma certificate

The learner certificates must include the following information:

• candidate name
• candidate registration number
• unique learner number
• name of qualification and qualification number as per our list of funded qualifications and learning

• date of issue of the certificate - this must be between 1 January 2023 and 31 March 2024
• name of the awarding organisation
• name of the learning provider or centre number. 

Final apprenticeship certificate

Please note: the certificate must be issued by the Institute for Apprenticeships and Technical Education (IfATE).

• candidate name
• unique learner number
• name of apprenticeship
• apprenticeship code - this can be written on the certificate

• name of qualification and qualification number as per our list of funded qualifications and learning 

• date of issue of the certificate - this must be between 1 January 2023 and 31 March 2024

Learning programme certificates

• candidate name
• date of birth
• name of learning programme
• claim code from the list of funded qualifications and learning  
  - this can be written on the certificate

• date of issue of the certificate - this must be between 1 January 2023 and 31 March 2024

• name of endorsed learning provider. 

Digital learning modules

• candidate name
• date of birth
• name of digital module

• claim code from the list of funded qualifications and learning 
  - this can be written on the certificate

• date of issue of the certificate - this must be between 1 January 2023 and 31 March 2024

As an employer, you’re responsible for maintaining a clear audit trail of funding received and spent. We recommend you keep evidence of learning and development funded through WDF as you may be asked to confirm details.

FAQs

Download the FAQs from grant holders

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