Skills for Care is committed to protecting your privacy and security. This policy explains how and why we use your personal data, to ensure you remain informed and in control of your information.
Skills for Care, in order to comply with the requirements of the new regulations on personal data (The General Data Protection Regulation) coming into force in May 2018, will always ask its customers and clients to “opt in” to receive marketing communications.
This means you’ll have the choice as to whether you want to receive these communications and how you want to receive them. You can find out more within section 5 (marketing communications) of this policy.
Any questions you have in relation to this policy or how we use your personal data should be sent to email@example.com or addressed to The Data Protection Officer, Skills for Care Ltd, West Gate, 6 Grace Street, Leeds LS1 2RP or telephoning 07866 802990.
1. About Skills for Care
Your personal data (i.e. any information which identifies you, or which can be identified as relating to you personally) will be collected and used by Skills for Care Limited (company no. 3866683 charity no. 1079836 in England with data controller number Z6220820) and Skills for Care Solutions Limited (which is the trading arm of Skills for Care Ltd, a private limited company with registration number 07938138 and data controller number ZA193379).
Both Skills for Care Ltd and Skills for Care Solutions Ltd (together referred to as “SfC”) are based at West Gate, 6 Grace Street, Leeds, LS1 2RP. For the purposes of data protection law, SfC will be the controller.
2. What information we collect
SfC doesn’t capture and store personal information except where you’ve given us permission, for example:
- Cookies and analytics on our website
- Registering on our website
- Communication preferences
3. How we use information
We only ever use your personal data with your consent, or where it is necessary in order to:
- enter into, or perform, a contract with you;
- comply with a legal duty;
- protect your vital interests;
- for our own (or a third party’s) lawful interests, provided your rights don’t override the these.
In any event, we’ll only use your information for the purpose or purposes it was collected for (or else for closely related purposes):
We use personal data to communicate with you and to promote the Skills for Care offer. This includes keeping you up to date with our news, updates, campaigns, events.
For further information on this please see Section 5 (Marketing).
4. Disclosing and sharing data
We will never sell your personal data. If you have opted-in to marketing, we may contact you with information about our partners, or third party products and services, but these communications will always come from Skills for Care and are usually incorporated into our own marketing materials (e.g. in newsletters).
We may share personal data with subcontractors or suppliers who provide us with services. For example, if you order something from our Shop, your name and address will be shared with the delivery company. However, these activities will be carried out under a contract which imposes strict requirements on our supplier to keep your information confidential and secure.
5. Marketing communications
We want it to be easy for you to get relevant information from us and unsubscribe when you choose.
You can choose what communications you receive from us by:
You can unsubscribe by:
- following the unsubscribe link at the bottom of our emails
- logging into our website and selecting ‘my account’ then ‘marketing preferences’
- contacting our marketing team on firstname.lastname@example.org or 0113 241 0977.
Cookies are small files that are added to your computer when you browse the internet. They’re stored on your computer to remember certain information e.g. items in your basket or if you’re logged in.
Registering on our website
When you register on our website you must agree to our terms and conditions. As part of these terms and conditions you must agree for us to process your data outlined within this policy.
By registering on our website you can:
- purchase items on our bookshop
- purchase and view registered manager membership
- apply to become an I Care…Ambassador
- subscribe and unsubscribe from our communications
- apply for and view the status of ASYE funding.
6. How we protect data
We employ a variety of physical and technical measures to keep your data safe and to prevent unauthorised access to, or use or disclosure of your personal information.
Electronic data and databases are stored on secure computer systems and we control who has access to information (using both physical and electronic means). Our staff receive data protection training and we have a set of detailed data protection procedures which personnel are required to follow when handling personal data.
If you use a credit card to purchase a membership or purchase something online we will pass your credit card details securely to our payment provider. Skills for Care complies with the payment card industry data security standard (PCI-DSS) published by the PCI Security Standards Council, and will never store card details.
Of course, we cannot guarantee the security of your home computer or the internet, and any online communications (e.g. information provided by email or our website) are at the user’s own risk.
7. Data storage
Where we store information
Skills for Care’s operations are based in the UK and we store our data within the European Union. Some organisations which provide services to us may transfer personal data outside of the EEA, but we’ll only allow them to do if your data is adequately protected and the relevant contract clauses are in place.
How long we store information
We will only use and store information for so long as it is required for the purposes it was collected for. How long information will be stored for depends on the information in question and what it is being used for. For example, if you ask us not to send you marketing emails, we will stop storing your emails for marketing purposes (though we’ll keep a record of your preference not to be emailed).
We continually review what information we hold and delete what is no longer required. We never store payment card information.