How to claim funding through a partnership

To make a claim from the Workforce Development Fund (WDF) through an employer-led partnership there are a few simple steps you'll need to follow. Below you'll find some useful tips to help you complete each step:

Click on the links below to find a partnership in your area. If your organisation has services operating in several different areas, you might want to join a national partnership:

Within each partnership there is a ‘grant holder’ who is responsible for:

  • the disbursal of the funding within the partnership
  • supporting their members to access the fund.

During 2019-20 there is an opportunity to claim WDF upfront for leadership learning programmes – contact your partnership for more details.

Click here to find out more about the requirements that grant holders and their partnerships should exercise in disbursing WDF

 

To join a partnership you must complete a member’s declaration form. Your completed form should be sent to the grant holder of your chosen partnership before 28 February 2020.

You’ll need your Adult Social Care (ASC) Workforce Data Set (formerly known as NMDS-SC) account number to complete your declaration form. If you haven’t got an ASC Workforce Data Set account you’ll need to set one up. Click here to find out more.

To claim WDF for your organisation your ASC Workforce Data Set account needs to meet certain requirements. Click here to view the full requirements for completing ASC Workforce Data Set to meet WDF requirements.

If you’ve previously claimed WDF through a partnership you don’t need to complete another declaration form, unless you’re joining a new partnership. Employers must join and liaise with the partnership directly. A third party, such as a learning provider, can’t do this on an employer’s behalf.

 

Once your learner has completed their qualification or learning programme, complete the employer claim submission form and submit this with a copy of the learner’s certificate(s) to your partnership.

The learner certificates must contain the following information:

 

 

 

 

 

Qualification certificates, including the apprenticeship diploma certificate

  • candidate name
  • candidate registration number
  • unique learner number
  • name of qualification
  • qualification number as per our list of funded qualifications and learning programmes
  • date of issue of the certificate - this must be between 1 January 2019 and 31 March 2020
  • name of the awarding organisation
  • name of the learning provider or centre number.
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Final apprenticeship certificate

 

Please note: the certificate must be issued by the Institute for Apprenticeships and Technical Education (IfATE).

 

  • candidate name
  • unique learner number
  • name of apprenticeship
  • apprenticeship code - this can be written on the certificate
  • name of qualification and qualification number as per our list of funded qualifications and learning programmes
  • date of issue of the certificate - this must be between 1 January 2019 and 31 March 2020.

 

 

 

 Learning programme certificates

  • candidate name
  • date of birth
  • name of learning programme
  • claim code from the list of funded qualifications and learning programmes - this can be written on the certificate
  • date of issue of the certificate - this must be between 1 January 2019 and 31 May 2020
  • name of endorsed learning provider.
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As an employer, you’re responsible for maintaining a clear audit trail of funding received and spent. We recommend you keep evidence of learning and development funded through WDF as you may be asked to confirm details.

 

Once the claim has been verified you’ll receive payment from your partnership.

You can find more information the eligibility criteria for the WDF and your responsibilities as an employer here:

Eligibility criteria

 

Further information can be found in the FAQs for employers applying through a partnership.